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Privacy Policy

PRIVACY POLICY

Last updated: March 18, 2024

PT Travel Conferences, LLC (“PT Travel Conferences,” the “Company,” “we,” “us,” or “our”) values our users and respects their privacy. This privacy policy (“Privacy Policy”) has been compiled to better serve those who are concerned with how their personal information is being used when they https://travelcon.org/ (“Website”). Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your personal information.

This policy applies to information we collect:

  • On this Website.
  • In email, text, and other electronic messages between you and this Website.
  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.

It does not apply to information collected by:

  • Us offline or through any other means, including on any other website operated by Company or any third party (including our affiliates and subsidiaries); or 
  • Any third party (including our affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from or through the Website.

When you use our services, you are trusting us with your information. We understand this is a big responsibility and work hard to protect your information and put you in control. This Privacy Policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage, export, and delete your information.

We respect your privacy and are committed to protecting it. The purpose of this Privacy Policy is to inform you what personally identifiable information we may collect and how it may be used. This statement only applies to this Website.

If you do not agree with our policies and practices, your choice is not to use our Website. By accessing or using this Website, you agree to this privacy policy and waive any claims regardless of the privacy protections offered in your particular state. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates. 

WHAT INFORMATION DO WE COLLECT AND HOW IS IT USED?

  • Information You Voluntarily Submit to the Website: The Website may collect personal information from you such as your name or email address. For example, you may voluntarily submit information to the Website by leaving a comment, subscribing to a newsletter, submitting a contact form, registering for a group, or registering for an event.
  • Information We Collect from Others: The Website may receive information about you from other sources. For example, if you use a third-party software through the site, they may transfer information to us for fulfillment.
  • Automatically-Collected Information: The Website automatically collects certain information about you and the device with which you access the Website. For example, when you use the Website, The Website will log your IP address, operating system type, browser type, referring website, pages you viewed, and the dates/times when you accessed the Website. The Website may also collect information about actions you take when using the Website, such as links clicked.
  • Cookies: The Website may log information using cookies, which are small data files stored on your browser by the Website. The Website may use both session cookies, which expire when you close your browser, and persistent cookies, which stay on your browser until deleted, to provide you with a more personalized experience on the Website.

You also may provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, “User Contributions”). Your User Contributions are posted on and transmitted to others at your own risk. Although we may limit access to certain page or you may set certain privacy settings for such information by logging into your account profile, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.

HOW YOUR INFORMATION MAY BE USED

  • The Website may use the information collected in the following ways
  • To operate and maintain the Website
  • To send you promotional information, such as newsletters. Each email promotion will provide information on how to opt-out of future mailings;
    To send you administrative communications, such as administrative emails, confirmation emails, technical notices, updates on policies, or security alerts
  • For order fulfillment
  • To respond to your comments or inquiries
  • To provide you with user support
  • To track and measure advertising on the Website
  • To protect, investigate, and deter against unauthorized or illegal activity

THIRD-PARTY USE OF PERSONAL INFORMATION

The Website may share your information with third parties when you explicitly authorize us to share your information. Additionally, the Website may use third-party service providers to service various aspects of the Website. Each third-party service provider’s use of your personal information is dictated by their respective privacy policies. The Website currently uses the following third-party service providers:

  • Google Analytics – this service tracks Website usage and provides information such as referring websites and user actions on the Website. Google Analytics may capture your IP address, but no other personal information is captured by Google Analytics.
  • ConvertKit – this service is used for delivery of email updates and newsletters. ConvertKit stores your name and email address for purposes of delivering such communications. ConvertKit’s storage and processing of your data is also subject to its privacy policy.
  • Right Message – this service is used to collect information for the Company’s mailing list. Right Message may collect your name and email address and integrates with ConvertKit. Right Message’s storage and processing of your data is also subject to its privacy policy.
  • TicketSpice – The website uses TicketSpice to manage ticket sales and attendee information for in-person events such as the TravelCon annual conference, local meetups, and other events. When orders are placed through TicketSpice, the Website will collect information about the purchase. To purchase a ticket to an in-person event, you will need to provide your name, address, email address, payment information, website address, social media handles, t-shirt size. This information is used strictly for order fulfillment. Ticketspice does not share your payment information with the Company. TicketSpice’s storage and processing of your information is also subject to its privacy policy.
  • Teachable – The website uses Teachable to provide online courses and recordings of previous TravelCon in-person events (“TravelCon University”). When orders are placed through Teachable, the Website will collect information about the purchase. To purchase from TravelCon University, you will need to provide your name, email address and payment information. This information is used strictly for order fulfillment. Teachable does not share your payment information with the Company. Teachable’s storage and processing of your information is also subject to its privacy policy.

At this time, your personal information is not shared with any other third-party applications. This list may be amended from time to time in the Website’s sole discretion.

Unless required by law, PT Travel Conferences will not sell, distribute, or reveal your email addresses or other personal information without your consent; however, PT Travel Conferences may disclose or transfer personal information collected through the Website to third parties who acquire all or a portion of our business, which may be the result of a merger, consolidation, or purchase of all or a portion of our assets, or in connection with any bankruptcy or reorganization proceeding brought by or against us.

ANONYMOUS DATA
From time to time, PT Travel Conferences may use anonymous data, which does not identify you alone, or when combined with data from other parties. This type of anonymous data may be provided to other parties for marketing, advertising, or other uses. Examples of this anonymous data may include analytics or information collected from cookies.

COOKIES
The Website uses cookies to store visitors’ preferences, record user-specific information on what pages users access or visit, ensure that visitors are not repeatedly sent the same banner ads, customize content based on visitors’ browser type or other information that the visitor sends. Cookies may also be used by third-party services, such as Google Analytics, as described herein.

Users may, at any time, prevent the setting of cookies, by the Website, by using a corresponding setting of your internet browser and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. However, if users deactivate the setting of cookies in your Internet browser, not all functions of our Website may be entirely usable.

Web Beacons. Pages of our Website or emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity). 

We do not collect personal information automatically, but we may tie non-personal information collected automatically to personal information about you that we collect from other sources or that you provide to us.

GOOGLE PRIVACY POLICY
When you use our services, you’re trusting us with your information. We understand this is a big responsibility and work hard to protect your information and put you in control.

This Privacy Policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage, export, and delete your information.

Check Google Privacy Policy Details

We build a range of services that help millions of people daily to explore and interact with the world in new ways. Our services include:

  • Google apps, sites, and devices, like Search, YouTube, and Google Home
  • Platforms like the Chrome browser and Android operating system
  • Products that are integrated into third-party apps and sites, like ads and embedded Google Maps

You can use our services in a variety of ways to manage your privacy. For example, you can sign up for a Google Account if you want to create and manage content like emails and photos, or see more relevant search results. And you can use many Google services when you’re signed out or without creating an account at all, like searching on Google or watching YouTube videos. You can also choose to browse the web privately using Chrome in Incognito mode. And across our services, you can adjust your privacy settings to control what we collect and how your information is used.

ADVERTISING

  • Retargeting Ads: From time to time, the Website may engage in remarketing efforts with third-party companies, such as Google, Facebook, or Instagram, in order to market the Website. These companies use cookies to serve ads based on someone’s past visits to the Website.
  • Facebook: Opt-out of Facebook remarketing here
  • Google: Opt-out of Google remarketing here
  • Sponsored Content Tracking Pixels: This Website may engage in sponsored campaigns with various influencer networks, brands, and agencies. All sponsored content is duly disclosed in accordance with the FTC’s requirements. This website may utilize tracking pixels (aka web beacons), which may contain cookies to collect data regarding usage and audience. This information is collected by the sponsoring company to track the results of the campaign. As stated above, these pixels may capture your IP address on behalf of the content sponsor. No personally identifiable information collected by the Website is used in conjunction with these tracking pixels.
  • Affiliate Program Participation: The Website may engage in affiliate marketing, which is done by embedding tracking links into the Website. If you click on a link for an affiliate partnership, a cookie will be placed on your browser to track any sales for purposes of commissions.
  • PT Travel Conferences, LLC is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and links to Amazon.com. As part of this Amazon Associates program, the Website will post customized links, provided by Amazon, to track the referrals to their website. This program utilizes cookies to track visits for the purposes of assigning commission on these sales.
  • Newsletters: On the Website, you may subscribe to our newsletter, which may be used for advertising purposes. All newsletters sent may contain tracking pixels. The pixel is embedded in emails and allows an analysis of the success of online marketing campaigns. Because of these tracking pixels, PT Travel Conferences may see if and when you open an email and which links within the email you click. Also, this allows PT Travel Conferences to adapt the content of future newsletters to the interests of the user. This behavior will not be passed on to third parties.

RIGHTS RELATED TO YOUR PERSONAL INFORMATION

Opt-out – You may opt-out of future email communications by following the unsubscribe links in our emails. You may also notify us at info@travelcon.org and by putting “OPT OUT” in the subject line to be removed from our mailing list.

Access – In certain situations, you may access the personal information we have about you by submitting a request to info@travelcon.org and putting “PI Request” in the subject line.

Amend – You may contact us at info@travelcon.org to request we amend or update your personal information and putting “PI Update” in the subject line.

Forget – In certain situations, you may request we erase or forget your personal data. To do so, please submit a request to info@travelcon.org.

Please note that we may need to retain certain information for recordkeeping purposes or to complete transactions, or when required by law.

This website is run from and intended for an audience in the United States of America. It was not created to serve, nor does it actively market to residents outside the Untied States.

SENSITIVE PERSONAL INFORMATION

At no time should you ever submit sensitive, non-public, personal information to the Website. This information includes your social security number, date of birth, passport number, driver’s license number, information regarding race or ethnic origin, political opinions, religious beliefs, health information, criminal background, trade union memberships, and any other non-public, personal information. If you elect to submit such information to us, you fully assume the risk and consequences of inadvertent disclosure of your information and it will be subject to this Privacy Policy.

CHILDREN’S INFORMATION

Our Website is not intended for children under 16 years of age. No one under age 16 may provide any information to or on the Website. The Website does not knowingly collect any personally identifiable information from children under the age of 16. If you are under 16, do not use or provide any information on this Website or register on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from anyone under 16, we can and will delete that information.

Residents of certain states under 13, 16, or 18 years of age may have additional rights regarding the collection and sale of their personal information. Please see “Your State Privacy Rights” below for more information.

If you believe the Website has or contains personally identifiable information of a child under the age of 16, please contact us immediately at info@travelcon.org and we will use our best efforts to promptly remove such information from our records.

Your State Privacy Rights

California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Montana, Oregon, Tennessee, Texas, Utah, and Virginia provide (now or in the future) their state residents with rights to:

  • Confirm whether we process their personal information.
  • Access and delete certain personal information.
  • Correct inaccuracies in their personal information, taking into account the information’s nature processing purpose (excluding Iowa and Utah).
  • Data portability.
  • Opt-out of personal data processing for:
    • targeted advertising (excluding Iowa);
    • sales; or 
    • profiling in furtherance of decisions that produce legal or similarly significant effects (excluding Iowa and Utah).
  • Either limit (opt-out of) or require consent to process sensitive personal data. 

The exact scope of these rights may vary by state. To exercise any of these rights or appeal a decision regarding a consumer rights request, please email us at info@travelcon.org.

Certain states like Nevada provides its residents with a limited right to opt-out of certain personal information sales. Residents who wish to exercise this sale opt-out rights may submit a request to info@travelcon.org and write “ NV Opt Out” in the subject line.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you by email to the email address specified in your account or through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

CONTACT INFORMATION

At any time, please contact us at info@travelcon.org for questions related to this Privacy Policy.